Privacy
Last updated November 9, 2026
What this covers
DDSLicense keeps a dental professional’s licenses, registrations, continuing education and related documents in one wallet. This page explains what we store, why, who can see it, and how to take it with you or delete it.
What we store
- Your account: name, email address, role, and, if you enter it, your NPI and practice details. If you sign in with DDS ID, we keep the account identifier it gives us.
- What you add: credentials and their dates, CE certificates, documents, job dates you enter, and the files you attach (photos and PDFs).
- Settings: reminder timing and channels, appearance, and which offices you share items with.
- Sign-in records: signed-in devices (browser and last seen time) so you can sign them out.
We don’t use analytics, advertising or tracking scripts, and we don’t load fonts or scripts from other companies.
Health records
Documents you file as health records (for example immunizations or TB results) are private by default. An office never sees them unless you share a specific item, and they aren’t included in packets unless you choose to include them.
Reading documents for you
If you choose to scan a document, the file is sent to our model provider, Anthropic, to read the details so the form can be filled in. This happens only when you start a scan. Nothing is saved until you review the fields and save them. Answers in the chat use your wallet’s details only to answer your question.
Who can see your information
- Offices you work at see only the items you share with them, only while you work there. When you leave, their access ends.
- Anyone with a verification link you create can see what that link shows until it expires or you revoke it.
- Service providers that run the app for us process data only to provide it: Cloudflare (hosting and file storage), Neon (database), our email provider (sign-in codes and reminders), browser push services (reminders you turn on) and Anthropic (scans you start).
Cookies
We use cookies only to keep you signed in, protect sign-in, and remember your appearance and sidebar choices. There are no advertising or analytics cookies.
How long we keep things
- Your wallet stays until you delete it or your account.
- Credentialing packets you generate are deleted after 30 days.
- Sign-in codes expire within minutes, and expired sessions are removed.
- Sample wallets are deleted once they’re more than 30 days old and nobody is signed in to them.
Your choices
- Download your data: Profile, then Download my data.
- Delete your account: Profile, then Delete account. This permanently removes your wallet and files, and offices lose access immediately.
- Reminders: turn email, push or text reminders on or off in Profile.
Security
Connections are encrypted. Sign-in codes and session tokens are stored as hashes. Files are only served to their owner or to the people they’ve been shared with. No system is perfectly secure; tell us right away if you think your account has been misused.
Contact
Questions about this page or your data: privacy@ddslicense.example (placeholder to be replaced before launch).